Business Coordinator

Jan-Pro of Northeast Wisconsin Commercial Cleaning Franchise Company
Position Available immediately

POSITION SCOPE: Jan-Pro of Northeast Wisconsin is excited to announce an opening in our growing Regional Office for a Business Coordinator to organize and manage daily office functions including but not limited to office management duties and light accounting duties in our Chilton, WI office. The ideal candidate is self-motivated, forward-thinking, highly organized, roll-up-your sleeves individual that enjoys a fast-paced office environment.

ESSENTIAL DUTIES:

  • Acclimate to and follow Jan-Pro accounting manual
  • Provide info to 3rd party accounting vendor with necessary information
  • Generate monthly invoices
  • Input and manage accounts payable and receivable information
  • Maintain current accounts receivable report
  • Manage past due accounts and customer following up
  • Reconcile monthly expense reports, fuel slips and credit card statements
  • Reconcile monthly bank statements
  • Manage information for monthly Business Activity Reporting (BAR)
  • Manage information for monthly Royalty Reporting
  • Generate reports to owner monthly or when discrepancy arise
  • Office Management duties help bridge the gap between sales and field services to ensure smooth business activities
  • Input new customer and franchisee information into CRM
  • Maintain customer list and pertinent information.
  • Generate monthly franchisee statements for disbursement by the 22nd
  • Manage activities and changes in customer service information in CRM.
  • Communicate daily with Sales and Field Services teams to maintain accurate business information.
  • Open office in the morning and closes office at the end of the day
  • Directs calls to appropriate parties
  • Complete and legible telephone and verbal messages
  • Greet and acknowledge all visitors courteously and promptly
  • Follow corporate and regional practices
  • Generate/distribute appropriate information to prospective Franchise Owners
  • Assist in Training and FDD document generation
  • Maintain accurate, updated, and organized files
  • Confirm and record appointments efficiently
  • Ensure visitors are received in a timely manner
  • Provide accurate and prompt information to management, employees, prospects, clients, and visitors as requested
  • Order supplies as needed
  • Print and distribute reports when needed
  • Perform other related tasks and activities as assigned

PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION:

  • 5+ years of experience in an accounting department or office manager role
  • Accounting degree preferred but not required
  • Advanced computer Skills on MS Office and QuickBooks
  • CRM experience a plus
  • Excellent written and verbal English communication skills—bilingual in Spanish a plus but not required
  • Pleasant and professional demeanor
  • Professional appearance
  • Proficient in the use of the Internet

PHYSICAL AND MENTAL REQUIREMENTS:

  • Ability to function in high-pressure situations
  • Manual dexterity to operate a computer and other electronic devices
  • Ability to take legible hand-written notes where necessary
  • Correctable vision and hearing
  • Excellent interpersonal skills
  • Clear, easy to understand oral communication ability
  • Ability to sit for prolonged periods
  • Ability to lift 25 lbs.

ENVIRONMENTAL EXPOSURE:

  • Air conditioned/heated office environment
  • Exposure to artificial interior lighting
  • Low to medium level noise
  • Exposure to hazards as typically found in office products and equipment

Employee Benefits

Salary $38,000-$48,000 annually, pending experience

  • Opportunity to grow within the organization in both responsibility and pay.
  • Opportunity to participate in company health insurance and profit-sharing program after qualifying employment period
  • PTO and paid vacation after qualifying employment period.

    Job Type: Full Time– 40 hrs/week