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Serving Northeast Wisconsin

JAN-PRO in Northeast Wisconsin is excited to announce an opening in our growing Regional Office for an Office Manager/Accountant to help manage the daily functions in our Chilton, Wi office.


The ideal candidate is self-motivated, forward-thinking, highly organized, roll-up-your sleeves individual that enjoys a fast-paced office environment.

This position is a dual role which reports to the Controller where the responsibilities include that of an Office Manager and an Accountant as detailed below.

Office Manager Responsibilities
• Duties for daily office function:
o Opens and closes the office daily
o Manages the office phone:
o Accurately directs calls to appropriate parties
o Takes accurate, complete and legible telephone and verbal messages
o Manages office visitors:
o Greets and acknowledges all visitors courteously and promptly
o Signs for supply deliveries
o Confirms and records appointments efficiently to avoid conflicts of time and
ensures visitors are greeted in a timely manner
o Provides accurate and prompt information to management, employees, prospects, clients
and visitors as needed
o Prints and distributes reports when needed
o Performs other related tasks and activities as assigned
• Duties which support operations by bridging the gap between sales and Business Consultants
o Manages internal CRM system according to the Jan-Pro Corporate CRM manual
o Customer data
▪ Input new customers and monitors changes as they occur to ensure
accurate information
▪ Monitors monthly activities and changes in customer service days, new
account mid-month starts, change in service providers and inputs
necessary data in CRM to ensure smooth operation of business activities.
o Franchise owner data
▪ Input new franchise owner information and monitors changes as they occur to ensure accurate information
▪ Generates and reviews with the Controller the monthly statements to franchise owners by the 22nd of every month
o Responsible for maintaining supply inventory levels established by management
o Orders and stocks supplies to maintain minimum levels
o Prepares franchise supply start up kits
o Gathers data from operations as supplies are sold to franchisees
o Assists operations by maintaining training binder materials, Franchise Disclosure binder information and making general copies, when requested
Accountant responsibilities
• Follows corporate practices per the Jan-Pro Corporate accounting manual
• Maintains accurate, updated and organized files
• Manages accounts receivable
o Generates monthly invoices in Quick Books by the first of every month or upon the customer start date
o Prepares daily check deposit
o Applies customer payments
o Calls upon past due accounts and follows up with customers on late payments via
o Reviews accounts receivable past due report monthly with Controller
• Manages accounts payable
o Invoice collection
o Electronically input of invoices into the cloud based portal
o Reconciles vendor statements to the portal as needed
o Reviews coding of transactions in the portal for accuracy
o Follows up with the Controller and Owner for approval of invoices for payment
o Schedules vendor payments
o Reconciles accounts payable at month end to Quickbooks
• Responsible for assisting the Controller with month end close:
o reconciliation of
▪ monthly bank statements
▪ credit card statements
▪ franchise notes
▪ supply inventory
• Performs inventory cycle counts as needed
• Ensures all supplies are invoiced to the franchisee
o provide information for monthly Business Activity Reporting
• Associates degree in accounting is preferred or 3+ years in an accounting department is required
• Experience with QuickBooks and use of company CRM systems preferred
• Excellent written and verbal English communication skills—bilingual in Spanish is an
added value
• Pleasant and professional demeanor and appearance
• Knowledge of MS Office products including Word, Excel, PowerPoint and Outlook
• Proficient in the use of the Internet
• Ability to function in high-pressure situations
• Manual dexterity to operate a computer and other electronic devices
• Ability to take legible hand-written notes where necessary
• Correctable vision and hearing
• Excellent interpersonal skills
• Clear, easy to understand oral communication ability
• Ability to sit for prolonged periods
• Ability to lift 25 lbs.
• Air conditioned/heated office environment
• Exposure to artificial interior lighting
• Low to medium level noise
• Exposure to hazards as typically found in office products and equipment
• Salary $50,000 - $52,000 depending on experience/qualifications
• Opportunity to participate in company health insurance and profit-sharing program after
qualifying employment period
• PTO and paid vacation after probationary period
Job Type: Full-time-40 hrs/week